Right to access information
The unemployment fund has a statutory right to receive the information required to decide an earnings-related allowance or job alternation compensation application or to perform any other duties decreed for it from the entities listed below. This right also applies to confidental information.
The following entities are obliged to disclose information:
- central government and municipal authorities and other public corporations;
- the Finnish Centre for Pensions, pension and insurance companies, and pension funds;
- employers, clients or other commissioners of work, unemployment funds, employer’s funds and training service providers or other educational institutes referred to in the Act on Public Employment and Business Service;
- other organisers of employment promotion measures;
- employment authorities;
- information on the beginning and end of any sentence from the Criminal Sanctions Agency;
- the Tax Administration.
Information is transferred electronically between systems (including Kela and the Labour Administration), and information is requested as needed on a case by case basis, for example, from an individual employer or pension institution.
Information about the website
The material on the website is provided for informative purposes only and is not intended as legal advice or a reflection of interpretation policies. Our aim is to provide correct and comprehensive information. Any legislative changes are updated on the website as soon as possible. As benefit decisions are made on an individual basis according to the applicant’s actual activities and circumstances, based on overall consideration, we cannot guarantee that the material herein is correct, applicable, accurate and up-to-date with regard to the establishment, continuation or cessation of an individual’s entitlement to a benefit.
The material is based on the current legislation and known interpretation policies at the time of its writing and cannot take into account any future changes to legislation. The unemployment fund assumes no liability for any actions and decisions that the reader may or may not take on the basis of this material. The unemployment fund recommends that you contact either the unemployment fund or the Employment and Economic Development Office in matters concerning your entitlement to a benefit, especially in circumstances that are open to interpretation.
The Unemployment Fund for Education and Science must comply with the Act on the Provision of Dicital Services, which requires that public onlline services must be accessible. The aim has been to make the new website accessible in terms of both structure and text. We will add the accessibility statements during the year 2023, when the accessibility audit has been completed.
Will be updated during 2023
Will be updated during 2023
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Register data description
Description of the processing of personal data in the member and payment registry of the Unemployment Fund for Education and Science.
Name: Opetus ja tiede -työttömyyskassa – Unemployment Fund for Education and Science
Address: Rautatieläisenkatu 6, 00520 Helsinki
Other contact information: firstname.lastname@example.org , tel. 09 229 44 100
Name: Kari Lehtinen
Contact information: email@example.com
Member and payment registry of Opetus ja tiede -työttömyyskassa – Unemployment Fund for Education and Science
The processing of personal data is based on point c of Article 6(1) of the General Data Protection Regulation (EU) 2016/679. The obligation is based on Section 1 of the Act on Unemployment Funds (24 August 1984/603).
The data in the personal data filing system is used by the unemployment fund for providing benefits for its members as decreed in current legislation, such as earnings-related allowance as referred to in the Act on Unemployment Security (1290/2002) and job alternation compensation as referred to in the Act on Job Alternation Leave (1305/2002, as well as for providing services to Fund members in matters pertaining to their membership and benefits.
The Unemployment Fund for Education and Science (Fund) cannot pay the benefits processed by the Fund unless the data subject provides the data necessary for their processing.
Content of the filing system:
The Fund only collects the data required for processing members’ benefit applications: Such data includes:
- Last name, first name
- Personal identity code
- Any previous personal identity code
- Postal address, post code
- Country code
- Telephone numbers
- Email address
Bank account and member details
- Type of membership
- Date of joining the fund
- Date of resigning the fund; reason
- Bank account
- Previous unemployment fund
- Date of resigning from the previous fund; reason
- The name and number of the member’s local Employment and Economic Development Office (TE Office), as well as the statements code and additional information field of the statement
- Free-form field for any additional information
- Information on any power of attorney
- Permission to use electronic letters and internet services
Data that affects benefits and payment
- Salary on which the allowance is based and amount of allowance
- The member’s salary income, adjustment period and any social benefits that affect the amount of the daily allowance.
- Dates of birth of the member’s children and dates of birth of the children of a partner who lives at the same address. For the payment of any child increase.
- The Fund is obliged to forward certain collections from the benefits paid by the Fund (e,g, debt recovery and recovery for the Social Insurance Institution (Kela)).
- Maximum payment period counters and the accumulation of days.
- The benefits paid and decisions made are accumulated in the filing system, which also contains data on financing contributions.
- Annual accumulation data.
- Unemployment Insurance Fund.
- Monitoring of the employment condition and the related details on wages are accumulated in the filing system.
- The filing system contains data regarding a benefit that the Fund is recovering or has recovered, as well as its amount.
- If a Fund member has appealed a decision that he or she has received, this will be entered in the filing system.
- The documents concerning the member are collected in the filing system. The documents may have been provided by the member personally or by an external party (e.g. employer, Kela).
- Data collected from the telephone service includes time of call, duration of call and the code of the processor who took the call. The calls made to the telephone service number are also stored.
- Members can contact us and change their contact information via the online service. Contacts and changes to contact details are stored in the filing system. Letters sent by the Fund to its members are also accumulated in the filing system.
Situations in which data is collected from others than the data subjects
- Membership data is collected from the member registry and the member’s own reports.
- The TE Office provides the Fund with labour policy statements concerning the member.
- Tax information is obtained from the Tax Administration once a year.
- Details on decisions from Kela.
Data is regularly obtained for the filing system from membership and benefit applications submitted by members and from the authorities referred to in Chapter 13, Section 1 of the Act on Unemployment Security (1290/2002).
- From government and municipal authorities and other public sector organisations;
- The Finnish Centre for Pensions, pension and insurance companies, and pension funds;
- From employers, clients or other commissioners of work, unemployment funds, employer’s funds and training service providers or other educational institutes referred to in the Act on Public Employment and Business Service; or
- Other organisers of employment promotion measures.
- From the labour force authorities, labour policy statement referred to in Chapter 1, Section 4(3) of the Act on Unemployment Security;
- From penal institutions, information on the beginning and end of a penalty. The penal institution must provide the information immediately when a person is admitted into a penal institution.
- Kela must inform the relevant unemployment fund if the recipient of an earnings-related allowance or their spouse is granted child home care allowance as referred to in the Child Home Care and Private Day Care Allowance Act.
- Notwithstanding the provisions on confidentiality and other restrictions on access to data, Kela and unemployment fund have to right to obtain the necessary details on the income of recipients of unemployment benefits from the Tax Administration free of charge in order to investigate the misuse of unemployment benefits.
Data is disclosed in situations provided for in Chapter 13 of the Act on Unemployment Security to the authorities who are entitled to obtain the data.
Notwithstanding the provisions on confidentiality and other restrictions on access to data, the unemployment fund has the right to disclose information obtained in performing its duties to labour force authorities on matters that affect the labour policy requirements for the payment of unemployment benefits.
Notwithstanding the provisions on confidentiality, data may further be disclosed to the relevant authority in order to investigate offences and crimes and for the purposes of prosecution.
Data is also disclosed to the Financial Supervisory Authority in accordance with Chapter 13 of the Act on Unemployment Funds.
- To processing system suppliers and other subcontractors (IT service providers, the Union as the filing system maintainer for Union members), who may process data on a contractual basis and only to the extent required for the performance of the contract.
No data will be transferred outside the EU or EEA or to international organisations.
The data retention periods are defined according to the currently valid laws, taking into account the purpose and necessity for processing. The data retention periods are described in the Fund’s internal archive creation plan.
Each Fund employee signs a written non-disclosure commitment, and the data in the filing system will only be used by employees who need the data in their work on the basis of separately granted user rights. Manual materials are stored in locked premises.
The data systems in which the data is stored are technically protected and located in locked and well monitored premises.
The communications network is protected with firewalls and other technical measures.
The systems are protected by unique user IDs and passwords. Log data is stored of all use of the systems and is used for monitoring the use of data.
Data subjects have the right to check their own personal data. Data subjects may check their personal data directly via the Openetti system.
You can request to review your personal data processed by the Fund by sending an email to firstname.lastname@example.org or with an Openetti message, which will provide further instructions. The request must be sufficiently detailed. One review per year is free of charge.
The data subject has the right to demand that the controller rectifies any inaccurate personal data concerning the data subject without undue delay. You can make the request in the Openetti service at https://openetti.opetusjatiede.fi/(avautuu uuteen ikkunaan, siirryt toiseen palveluun) or by email at email@example.com
- The data subject has the right to demand the erasure of data concerning him or her in accordance with Article 17. This right is restricted by situations described in Article 17 in which the right to erasure is not applied, such as in the case of the Fund’s statutory obligation to retain certain data for a certain period.
- The data subject has the right to demand the restriction of processing in accordance with Article 18
- The data subject has the right to have the personal data concerning him or her transmitted directly from one system to another in the manner and situations described in Article 20. The Fund uses the method jointly agreed between Funds to facilitate the transfer of membership from one fund to another.
- If the processing is carried out on the basis of consent as referred to in Article 6, the data subject has the right to cancel their consent pursuant to paragraph 3 of the Article. As a general rule, the Fund does not process personal data on the basis of consent, so this right does not apply.
- Data subjects have the right to lodge a complain with a supervisory authority in the manner described in Article 77, if they consider that the processing of personal data relating to him or her infringes the data protection regulation.