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Controller
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Name
Opettajien
Työttömyyskassa – Teachers’ Unemployment Fund
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Address
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Rautatieläisenkatu 6, 00520 Helsinki, Finland
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Other contact information
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opettajien.tk@opetk.fi tel. +358 (0)9 229 44 100
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Data protection
officer
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Name
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Kari Lehtinen
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Contact information
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tietosuojavastaava@opetk.fi
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Filing system
name
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Member and
payment registry of Opettajien Työttömyyskassa – Teachers’ Unemployment Fund
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Purpose and
legal basis for processing
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The processing
of personal data is based on point c of Article 6(1) of the General Data
Protection Regulation (EU) 2016/679. The obligation is based on Section 1 of
the Act on Unemployment Funds (24 August 1984/603).
The data in the
personal data filing system is used by the unemployment fund for providing
benefits for its members as decreed in current legislation, such as
earnings-related allowance as referred to in the Act on Unemployment Security
(1290/2002) and job alternation compensation as referred to in the Act on Job
Alternation Leave (1305/2002, as well as for providing services to Fund
members in matters pertaining to their membership and benefits.
The Teachers’
Unemployment Fund (Fund) cannot pay the benefits
processed by the Fund unless the data subject provides the data necessary for
their processing.
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Description of
the categories of data subjects and the categories of personal data, as well
as data sources to the extent that the data has not been obtained directly
from the data subject.
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Content of the filing
system:
The Fund only collects the data required for processing members’
benefit applications: Such data includes:
Personal data
- Last name, first name
- Personal identity code
- Any previous personal
identity code
- Language
- Postal address, post code
- Country code
- Telephone numbers
- Email address
Bank account and member
details
- Type of membership
- Date of joining the fund
- Date of resigning from the
fund; reason
- Bank account
- Previous unemployment fund
- Date of resigning from the
previous unemployment fund; reason
Other data
- The name and number of the
member’s local Employment and Economic Development Office (TE Office), as
well as the statement code and additional information field of the statement
- Free-form field for any
additional information
- Information on any power of
attorney
- Permission to use electronic
letters and internet services
Data that affects benefits
and payment
- Salary on which the
allowance is based and amount of allowance.
- The member’s salary income,
adjustment period and any social benefits that affect the amount of the daily
allowance.
- Dates of birth of the
member’s children and dates of birth of the children of a partner who lives
at the same address. For the payment of any child increase.
- The Fund is obliged to
forward certain collections from the benefits paid by the Fund (e,g, debt
recovery and recovery for the Social Insurance Institution (Kela)).
- Maximum payment period
counters and the accumulation of days.
- The benefits paid and
decisions made are accumulated in the filing system, which also contains data
on financing contributions.
- Annual accumulation
data.
- Unemployment Insurance Fund.
- Monitoring of the employment
condition and the related details on wages are accumulated in the filing
system.
- The filing system contains
data regarding a benefit that the Fund is recovering or has recovered, as
well as its amount.
- If a Fund member has
appealed a decision that he or she has received, this will be entered in the
filing system.
- The documents concerning the
member are collected in the filing system.
The documents may have been provided by the member personally or by an
external party (e.g. employer, Kela).
- Data collected from the
telephone service includes time of call, duration of call and the code of the
processor who took the call. The calls made to the telephone service number
are also stored.
- Members can contact us and
change their contact information via the online service. Contacts and changes to contact details are
stored in the filing system. Letters sent by the Fund to its members are also
accumulated in the filing system.
Situations in which data is
collected from others than the data subjects
- Membership data is collected
from the member registry and the member’s own reports.
- The TE Office provides the
Fund with labour policy statements concerning the member.
- Tax information is obtained
from the Tax Administration once a year.
- Details on decisions from
Kela.
Data sources
Data is
regularly obtained for the filing system from membership and benefit
applications submitted by members and from the authorities referred to in
Chapter 13, Section 1 of the Act on Unemployment Security (1290/2002).
- From government and
municipal authorities and other public sector organisations;
- The
Finnish Centre for Pensions, pension and insurance companies, and pension
funds;
- From
employers, clients or other commissioners of work, unemployment funds, employer’s
funds and training service providers or other educational institutes referred
to in the Act on Public Employment and Business Service; or
- Other
organisers of employment promotion measures.
- From the
labour force authorities, labour policy statement referred to in Chapter 1,
Section 4(3) of the Act on Unemployment Security;
- From penal
institutions, information on the beginning and end of a penalty. The penal
institution must provide the information immediately when a person is
admitted into a penal institution.
- Kela must
inform the relevant unemployment fund if the recipient of an earnings-related
allowance or their spouse is granted child home care allowance as referred to
in the Child Home Care and Private Day Care Allowance Act.
- Notwithstanding
the provisions on confidentiality and other restrictions on access to data,
Kela and unemployment fund have to right to obtain the necessary details on
the income of recipients of unemployment benefits from the Tax Administration
free of charge in order to investigate the misuse of unemployment benefits.
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Groups of
recipients of personal data to whom personal data has been disclosed or will
be disclosed.
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Data is
disclosed in situations provided for in Chapter 13 of the Act on Unemployment
Security to the authorities who are entitled to obtain the data.
Notwithstanding
the provisions on confidentiality and other restrictions on access to data,
the unemployment fund has the right to disclose information obtained in
performing its duties to labour force authorities on matters that affect the
labour policy requirements for the payment of unemployment benefits.
Notwithstanding
the provisions on confidentiality, data may further be disclosed to the
relevant authority in order to investigate offences and crimes and for the
purposes of prosecution.
Data is also
disclosed to the Financial Supervisory Authority in accordance with Chapter
13 of the Act on Unemployment Funds.
- To processing
system suppliers and other subcontractors (IT service providers, the Union as
the filing system maintainer for Union members), who may process data on a
contractual basis and only to the extent required for the performance of the
contract.
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Transfer of
personal data to a third country or an international organisation.
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No data will be
transferred outside the EU or EEA or to international organisations.
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Data retention
periods
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The data
retention periods are defined according to the currently valid laws, taking
into account the purpose and necessity for processing. The data retention
periods are described in the Fund’s internal archive creation plan.
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Description of
technical and organisational security measures.
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Each Fund
employee signs a written non-disclosure commitment, and the data in the
filing system will only be used by employees who need the data in their work
on the basis of separately granted user rights. Manual materials are stored
in locked premises.
The data systems
in which the data is stored are technically protected and located in locked
and well monitored premises.
The
communications network is protected with firewalls and other technical
measures.
The systems are
protected by unique user IDs and passwords. Log data is stored of all use of
the systems and is used for monitoring the use of data.
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Data subjects’
right to access data pursuant to Article 15.
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Data subjects
have the right to check their own personal data. Data subjects may check
their personal data directly via the Openetti system.
https://openetti.opetk.fi
You can request
to review your personal data processed by the Fund by sending an email to tietosuojavastaava@opetk.fi or with an Openetti
message, which will provide further instructions. The request must be
sufficiently detailed. One review per year is free of charge.
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The right to the
rectification and erasure of data, the restriction of processing and data
portability pursuant to Articles 16,17, 18 and 20.
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The data subject has the
right to demand that the controller rectifies any inaccurate personal data
concerning the data subject without undue delay. You can make the request in the Openetti
service at https://openetti.opetk.fi or by email at tietosuojavastaava@opetk.fi
- The data subject has the right to demand the erasure of data
concerning him or her in accordance with Article 17. This right is restricted by situations
described in Article 17 in which the right to erasure is not applied, such as
in the case of the Fund’s statutory obligation to retain certain data for a
certain period.
- The data subject has the right to demand the restriction of processing
in accordance with Article 18
- The data subject has the right to have the personal data concerning
him or her transmitted directly from one system to another in the manner and
situations described in Article 20.
The Fund uses the method jointly agreed between Funds to facilitate
the transfer of membership from one fund to another.
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Right to withdraw
consent and right to lodge a complaint with a supervisory authority
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- If the processing is carried out on the basis of consent as referred
to in Article 6, the data subject has the right to cancel their consent
pursuant to paragraph 3 of the Article. As a general rule, the Fund does not
process personal data on the basis of consent, so this right does not apply.
- Data subjects have the right to lodge a complain with a supervisory
authority in the manner described in Article 77, if they consider that the processing of personal data
relating to him or her infringes the data protection regulation.
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